Technology updates: Cleaning up affiliate, student MyIDs
New process for cleaning up affiliate MyIDs: If you hold an affiliate MyID or are a sponsor for affiliate MyID accounts, please be aware of a new process for renewing those accounts. Affiliates are individuals who require a MyID, but who do not have an official active record in a UGA human resources or student system. These MyID accounts have expiration dates, typically set for a year. Effective June 1, if you are an affiliate MyID account holder, you will receive two warning notices before your account is set to expire. These notices will be sent 30 days and 15 days before your account expiration date. If you are a sponsor for affiliate MyID accounts, you will also receive a notice 30 days and 15 days before the accounts you sponsor are set to expire. If you are still a sponsor for those affiliate accounts and they are still with your department, please contact the Office of Research or the UGACard office to update their information and renew their affiliation dates. This will ensure their MyID does not expire. If they are no longer affiliated with your department, you do not need to do anything. Affiliate account holders cannot renew their own accounts. OneSource may impact these processes in the future. For more information about this process, please
email Shannon Marable
.
Planning begins for summer MyID account clean-ups: Later this month, many former undergraduate and graduate students will receive notice that their MyIDs will be disabled and UGAMail account information will be deleted in July. Any former student who last enrolled in classes during the spring 2017 term or earlier will receive a notice that their account will be included in this year’s clean-up, and they will no longer be able to access their accounts after July 20. People who enrolled in classes in the summer 2017 term or later should not be affected. The clean-up process will include accounts of alumni who are forwarding their UGAMail to a third-party email account. Former students and former faculty and staff who have an FS code of 98, meaning their accounts are inactive, will also be included in this clean-up. They will also receive notices that they will no longer be able to access their accounts after July 20. Those who have a justified reason for keeping their UGA MyID and UGAMail account, such as completing postdoctoral research, will have the option to appeal and keep their account. For more information about the account clean-up process, please
email Kristi Wall
.