Policy for programs and activities serving minors

The College of Education often engages in programs and activities, both on campus or otherwise affiliated with the University, that involve minors (persons under the age of 18) who are not UGA students. The University of Georgia is committed to providing a safe environment for all minors participating in programs and activities on campus or otherwise affiliated with the University.

In accordance with this commitment and with Board of Regents Policy 12.9, the University Cabinet adopted a Policy for Programs and Activities Serving Minors. This policy became effective May 1, 2017 and extends to all University-sponsored programs/activities, as well as any third-party organizations that utilize University facilities for programs and activities serving minors who are not UGA students.

Policy requirements

Each program/activity must meet the following minimum requirements: approval, annual registration, background investigations, training, and records retention. All programs/activities serving minors must be approved and developed at the departmental/unit level, with program administrators determining content and training appropriate to the program/activity.

Failure to comply with the policy will result in appropriate disciplinary action, including but not limited to suspension of University funding, non-renewal or termination of the program/activity, removal or barring from University facilities, or suspension, dismissal, or termination of University employment or status as program/activity staff.

Policy resources

To facilitate compliance with the policy, visit UGA’s website, which includes program resources, sample forms, and FAQs. The website also houses the program/activity registration system. Annual registration is required for all programs/activities serving minors.

Policy ownership and contact information

The policy is administered by the Office of Public Service and Outreach with Brian Stone, program coordinator at the Georgia Center for Continuing Education, serving as policy owner. Stone is charged with overseeing the programs and activities serving minors website, maintaining an inventory of programs, and responding to policy inquiries. Additional support is provided from an advisory committee of key University administrators, along with continued guidance from the Office of Legal Affairs, the Office of Real Estate, and Human Resources.

Please contact Stone by email or call 706-542-7255 if you have any questions or need additional information.