Ordering process for promotional items in the College

This is a reminder that departments and units are responsible for ordering their own promotional items each year for conferences, events, travel, etc.

However, if you have an alumni speaker, the Office of Development and Alumni Relations is happy to assemble a package of goodies as a gift.

Andy Garber suggests that department heads and accountant teams create a master plan for department needs. If you would like to order in bulk with another area to save money, the Business Office can help divide charges. Please note that spring semester is usually when units may have funds that need to be spent, so this is a great time to think about allocating funds for promotional items.

Please keep in mind the following when ordering:

• Vendor: Select a company from UGA’s approved vendor list
• Timing: Turnaround time varies among vendors and can be slow, so make sure to consider this when ordering
• Logo usage: All College and department logos can be downloaded via the internal resources website

Under special circumstances, there may be opportunities to co-brand a logo for a special program or event. These requests must go through the Communications Office.

How to begin your promotional item order:

1. Visit the internal resources website and select “Communication Needs” on the sidebar. On the right, scroll down to “Download Logos/Visual Identity."
2. Read through the “Promotional Items/Merchandise and Logos” information
3. Once you choose an approved vendor, you will need to decide if you are going to:

• Work directly with the vendor on the design (simple logo placement)
  • If you are working directly with the vendor, send them the appropriate logo as well as a logo approval form. Before the item can be created, you must send the final design draft and completed logo form to UGA Trademarks.
• Work with the College’s Communications Office to create a custom design
  • If you need a custom design, please submit a communications project ticket.