Zoom best practices

Please refer to the College of Agricultural and Environmental Sciences’ Office of Information Technology (OIT) and EITS Help Desk websites for helpful guidance on setting up and running Zoom sessions with increased security.

A few tips from the guidance include:

• Do not share the meeting link publicly
• If you require participants to register, use Zoom’s registration features
• If using another method, like Qualtrics, do not display the meeting information, but rather use email to send participants the meeting link
• If the meeting can/should be limited to current UGA faculty, staff, and students, you can additionally require that participants be logged into their UGA Zoom account
• Consider using Zoom Webinars instead of Zoom Meetings

OIT has licensing for Zoom Webinar to support up to 1,000 participants. Zoom Webinar sessions offer much more control and security. However, OIT will need some lead time to set up a webinar and to ensure there are no scheduling conflicts.

Support in setting up Zoom sessions can be accessed through the College’s OIT webpage.