From the Offices of Academic Programs and Graduate Education and Research: Qualtrics transition planning

To prepare for the University’s change from Qualtrics to QuestionPro, the College has developed a multi-layered response to assist faculty in the transition to the University’s new data collection tool.

We ask that all users log in to their Qualtrics accounts and review the surveys they have created to determine if any can be deleted, deleted after data are downloaded, or need to be maintained (either in Qualtrics or a different tool).

To assist users during the Qualtrics transition, the College will hold multiple “Qualtrics Migration and Export” sessions in spring 2025. During these sessions, we will:

• Assist users with migrating and exporting their surveys and data
• Provide technical support and consultation to anyone wishing to use one of the University’s alternative solutions (e.g., Google Forms, Microsoft Forms, a free Qualtrics account, or QuestionPro)
• Support users wishing to purchase their own Qualtrics account

Users should check with appropriate units and sources, such as EITS, IT, IRB, etc., prior to migrating any IRB-approved research projects to free accounts to make sure they are adhering to all policies and guidelines. Before making any changes to how research data are collected/managed/stored, researchers must notify IRB.

In spring 2025, we will also provide units with a spreadsheet listing Qualtrics projects under the College’s account. Active users will be asked to indicate the status of their data collection and their plan for their project. Users will also be provided with the opportunity to download or transition the data to another survey tool.

Individual Qualtrics users with questions can submit those questions to Shayla Lee or Jason Tiller, who will be spearheading the supports for the College during this transition.